Critical Facilites and Operations Document Management

When talking about critical facilities and operations document management, it’s important to understand what that really means. It’s not enough to take the building construction drawings and specifications, update change notices and as-built information and call it a day. What needs to be done next is to combine that existing information with the equipment shop drawings, service & maintenance manuals and processes and you’re still not done yet. So what’s next?

You then need to determine how best to support your site, for example; are you going to have on site management and service technicians or are you going to rely on off site management and support  for your building? Will you be able to ensure you get the same support technicians to respond to your calls every time or will it be whoever may be on call at that time? Not until you answer theses questions will you know to what detail you will need to go in creating your facilities management documentation.

The more control you have regarding the support and management teams the easier it will be on you.  But make no mistake, the less documentation you have the more you will need to rely on your support team and the less control you will have over your building. So  make sure to document everything, it takes the guess work out of it and puts you back in control.

Keith Fortune


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